Event/Fundraiser Request Form

Host Team

Larger events and fundraisers require a not-insignificant number of volunteer hours. It is best that a UUCS Team is willing to host.

Host Team

Primary Contact (coordinator)

Enter the contact information for the person who can answer questions about the details of the event.

Name

This address will receive a confirmation email

Phone

Event Liaison

This could be the same person as the coordinator. This person should be authorized to have codes to the building and is willing to take responsibility for the security of the building.

Name

Event Team

For larger events and fundraisers, it is recommended to have at least 2 additional volunteers committed to "working" the event. More as needed. Please list who you have committments from.

Additional Volunteers:

Event Details

Event Title

Type of event (e.g.; concert, dinner, raffle, etc)

Description & Purpose *this will be listed on the UUCS Calendar

Who/What is the beneficiary of the funds raised?

Preferred Date (First Choice)

Alternate Date

Start time (for example 7:30 pm)

Duration (hours)

Time needed for setup

None 15 minutes 30 minutes 1 hour More than one hour

Time needed for cleanup

None 15 minutes 30 minutes 1 hour More than one hour

Room Request

Choose the rooms at UUCS that would best fit your needs. If you are unsure of which room(s) to select, choose "Help me decide". The office will contact you to discuss what is available.

Check all that apply:

Sanctuary DO NOT TOUCH OR ALTER EQUIPTMENT SET UP Fellowship Hall / Kitchen RE Blue Room RE Green Room RE Wing / Commons Grounds Off-site Help me decide

Equipment Needs

Please describe your needs for each below.

Tables and chairs? How many of each?

Audio / Sound System - this will require a volunteer who is trained and authorized to operate

Video / Projection System

Other needs not listed?

Childcare Needs

If you are interested in arranging childcare, read the instructions and guidelines page and fill out the Childcare Request form to make arrangements.

Is this an update to a previous request? yes

Description

So, you'd like to host a (large) event or fundraiser ...
To get started with planning, before spending too much time in the details, let's be sure we have all the ground work covered.

After this form is submitted, the office verifies availability of the dates requested. The office will notify you and the Fundraising/Finance team if the dates are available. Once the dates are confirmed, the Fundraising/Finance team will review the request and notify you of the results.

If you have any questions about the process, contact the office for assistance. We'll be glad to assist you.

NOTE: ALL FUNDS COLLECTED AT UUCS EVENTS MUST BE DEPOSITED. REIMBURSEMENTS OR PAYMENTS FROM PROCEEDS WILL BE PROCESSED AFTER THE DEPOSIT.

Event/Fundraiser Request Form

Description

Please Fix the Following